Ojibwe Translate Help

Appearance

Asset Management ​

Assets are the files used throughout the platform - images, audio recordings, and other media. This guide covers how to manage assets for your organization.

Overview ​

Assets include:

  • Images - JPEG, PNG, WebP, BMP, TIFF used in questions and information entries
  • Audio - MP3, WAV, WebM files for translations and question prompts
  • Documents - PDFs and other files (if supported)

Each asset is stored centrally and can be reused across multiple lessons.

Asset Types ​

Images ​

FormatUse CaseMax Size
JPEGPhotos, complex images10MB
PNGGraphics, screenshots10MB
WebPOptimized web images10MB
BMPLegacy format10MB
TIFFHigh-quality images10MB

Common uses:

  • Question images (visual context for vocabulary)
  • Information entry images (cultural photos, diagrams)
  • Organization logo

Audio ​

FormatUse CaseMax Size
MP3Standard audio10MB
WAVHigh quality10MB
WebMBrowser recording10MB

Common uses:

  • Translation pronunciation
  • Question prompts (Record Audio type)
  • Feedback on submissions

Uploading Assets ​

Method 1: Upload in Question Editor ​

When creating or editing a question:

  1. Scroll to the Image section
  2. Click "Choose File" or drag and drop
  3. Select your image file
  4. Preview appears immediately
  5. Click "Save" to confirm

Method 2: Upload in Translation Editor ​

When creating a translation:

  1. Find the Audio Recording section
  2. Click the Microphone icon to record, OR
  3. Click "Upload" to use a pre-recorded file
  4. Select your audio file
  5. Preview plays automatically
  6. Click "Use" to confirm

Method 3: Bulk Upload ​

For uploading multiple assets at once:

  1. Navigate to Organization → Assets (if available)
  2. Click "Bulk Upload"
  3. Select multiple files (drag or Ctrl+click)
  4. Files upload in the background
  5. Review completion status

Managing Assets ​

Viewing Organization Assets ​

  1. Go to Organization settings
  2. Look for Assets or Files section
  3. View all uploaded assets in a table

Asset Table Columns ​

ColumnDescription
PreviewThumbnail for images, icon for audio
File NameOriginal filename
TypeImage or Audio
SizeFile size
Uploaded ByWho uploaded it
DateUpload timestamp
Used InHow many questions use this asset

Deleting Assets ​

  1. Find the asset in the list
  2. Click Delete or the trash icon
  3. Confirm deletion in the dialog
  4. Asset is removed

Before deleting:

  • Check "Used In" column to see what will be affected
  • Consider replacing rather than deleting
  • Ensure no active content depends on it

Asset Storage ​

Organization Storage Limits ​

Organizations may have storage limits depending on your plan:

  • Used - Current total storage used
  • Limit - Maximum allowed storage
  • Available - Remaining storage

Best Practices ​

  1. Optimize images - Compress large images before uploading
  2. Use appropriate formats - WebP for web, MP3 for audio
  3. Delete unused assets - Regularly clean up assets not used in any content
  4. Reuse assets - Upload once, use across multiple questions

Troubleshooting ​

Upload Failed ​

  • Check file size (must be under 10MB)
  • Verify file format is supported
  • Try a different browser
  • Check your internet connection

Audio Won't Play ​

  • The file may be corrupted - try re-uploading
  • Check browser supports the format
  • Ensure the file completed uploading

Image Not Displaying ​

  • Refresh the page
  • Check the image format is supported
  • Try uploading again
  • Verify the image isn't too large

"Asset in Use" Warning ​

  • The asset is used in one or more questions/translations
  • Remove from all content before deleting
  • Consider replacing instead of deleting

Optimization Tips ​

Image Optimization ​

  • Compress before uploading - Use tools like TinyPNG or Squoosh
  • Use WebP - Smaller file size with same quality
  • Resize appropriately - Don't upload 4000px images if 800px is enough
  • Remove metadata - Strip EXIF data to reduce file size

Audio Optimization ​

  • Record at appropriate quality - 128kbps is usually sufficient
  • Trim silence - Remove long pauses at start/end
  • Use MP3 - Best compatibility across devices
  • Keep recordings short - 1-3 seconds for words, up to 10s for phrases

Best Practices ​

Organization ​

  • Use descriptive file names
  • Add descriptions to important assets
  • Track which assets are used where
  • Regular cleanup of unused files

Quality ​

  • High-resolution images for clarity
  • Clear audio recordings
  • Consistent formatting across content

Workflow ​

  1. Upload common assets once
  2. Reuse across multiple questions
  3. Clean up unused assets monthly
  4. Monitor storage usage